As you may have read in the equestrian press, we have taken over the management & updating of passports issued by the Gypsy Cob Society.
If you have a Gypsy Cob passport that requires updating, e-mail us at email@example.com
or telephone us on 01570 480090 between 10am & 4pm (office hours Monday to Friday) & we will be pleased to help you. Please state your number clearly & slowly if the answering service takes your call and we will get back to you shortly.
We also issue new identity passports to horses, ponies, cobs, gypsy cobs, donkeys throughout the UK so long as they are not eligible for breed society registration.
EQUINE PASSPORT INFORMATION FOR PASSPORTS ISSUED AFTER 1ST JANUARY 2016.
PLEASE BE AWARE THAT AS FROM 1ST JANUARY 2016, HORSE PASSPORT LEGISLATION CHANGES. FOR THIS REASON, WE CANNOT PROCESS 'OLD STYLE' NEW PASSPORT APPLICATIONS AFTER 31ST DECEMBER 2015. (this does not apply to passports already issued by GCS or LNSA of GB. For change of ownership guidance, please scroll down) AS FROM 1ST JANUARY 2016, VETERINARY SURGEONS MUST COMPLETE A FULL SILHOUETTE ON NEW STYLE FORMS WHICH CAN BE OBTAINED FROM THE OFFICE. AN OLD STYLE FORM RECEIVED AFTER 1ST JANUARY 2016 CANNOT BE PROCESSED.
WITH IMMEDIATE EFFECT, IF YOU ARE APPLYING FOR A NEW PASSPORT FOR YOUR HORSE, PLEASE CONTACT THE OFFICE FOR GUIDANCE. IN MOST INSTANCES, THIS DOES NOT APPLY TO GCS PASSPORTS SENT TO US FOR REFURBISHMENT. IF YOU ARE IN DOUBT, PLEASE CONTACT US AND WE WILL BE PLEASED TO GUIDE YOU.
PASSPORTS ISSUED BEFORE 1ST JANUARY 2016 REMAIN LEGAL
The passport is a legal document which every owner of every equine must have. It is illegal not to have a passport for your horse. You risk a substantial fine by not having a passport for your horse or failing to have your passport updated into your ownership.
New owners by law have one month from purchase to change ownership into their name
We are a breed society for the Lipizzaner and a Passport Issuing Organisation ( PIO) for all equines including the Gypsy Cobs. We issue passports to a high standard to ensure every equine that carries our passport is in a legal position. We will not issue passports to equines registered with a breed society. Our passports are Identity Passports which must not be confused with breed society documents.
Our office has been set up to carry out the correct issuing of passports since 2002 and has the latest, up to date facilities at it's disposal. We will include sire & dam details if they are supplied by a known Gypsy Cob breeder / are already contained in original Gypsy Cob Society passports. The breeding will be noted as ' unverified' . This is not studbook recognition of any type.
We would like to assure owners of Gypsy Cobs that we take the issuing of correct and legal passports very seriously.
Equally, we consider the authentic bloodlines of these magnificent cobs to be very important and these lines should and must be maintained. We understand the importance of genetics in The Gypsy Cob as we have to prove & maintain the lineage of the Lipizzaner breed back over 450 years.
If you receive a passport from this office, you can have it overstamped by other societies of your choice.
GYPSY COB/ GYPSY COB SOCIETY - CHANGE OF OWNERSHIP
Please send your passport to the address below together with a covering letter stating your details, any changes to your horse - i.e colt, now gelded, microchip ETC. We must be informed of where you purchased your horse from and will require the full name and address of your seller plus any other relevant information. If your horse has been microchipped subsequent to it's issue, we will need to see proof of implantation. We also require 3 clear photos (10cm x 12cm approx or 4 inches by 5 inches) one showing the horse's face. The horse must be recognisable from the photos. The photos do not need to be on photographic paper. The current fee is £25 inclusive of 2nd class ordinary post. If you want it returned to you by recorded delivery send a stamped addressed envelope with £2.75 worth of stamps attached or add £3.50 to the fee. Please do not send an SAE with the Post Office gold sticker stamp as these are only valid for 2 days. Cheques to be made out to BLHS. We now accept paypal- email for details. We will return your updated/renewed passport by Recorded Delivery. Make sure you are happy with your photo as it will form part of your refurbished GCS passport. Your passport will be brought up to current standards.
If there is anything you do not understand or if you have questions, please contact us and we will be pleased to help you.
We will be pleased to supply you with an identity passport so long as the following are carried out:
~ A silhouette must be completed by your veterinary surgeon who will examine your equine to see if a microchip is present. If no microchip is found then he must implant a chip of the approved standard. Only silhouettes provided by us are acceptable and can be obtained by emailing us. We cannot accept silhouettes provided by other PIO's. If your vet has implanted a new microchip, please obtain the bar codes from him/her and send them to us together with completed paperwork. If a microchip is found, then we will endeavour to ascertain if the horse had been previously issued with a passport by another PIO. If we find that it has, then we cannot issue your horse with a passport and you will have to obtain a duplicate from the original PIO.
~photograph, left, right, front of head showing forehead whorl. We will accept a single photograph if the horse is recognisable from it. If in doubt, please send further photos. This may be necessary if the horse is a solid colour with very few markings. For instance, if the horse has one white foot which has not shown up in the photo, then another clearly showing it must be sent in.
~The horse/pony/cob/donkey must not be eligible for registration in the pure bred with verified breeding studbook of a breed society.
Remember, the silhouette must be completed by your vet using our official forms which can be obtained by emailing us at
or requesting forms by phone to 01570 480090
our address is:
LNSA OF GB
GCS GYPSY COB PASSPORTS DIVISION
PENCARREG. NR LAMPETER
CARMARTHENSHIRE, SA40 9QL
Our telephone number is 01570 480090
Below you will find the official statement from DEFRA, issued on 25th October 2010.
The Gypsy Cob Society's status as an approved breed society and Passport Issuing Organisation has lapsed, after the company ceased to exist.
Passports issued or updated before 25 October 2010 will remain valid.
The Lipizzaner National Stud Book Association of Great Britain will maintain existing passports issued by the Gypsy Cob Society. All enquiries should be addressed to: chairman John Goddard-Fenwick, Cilyblaidd Manor, Pencarreg, Near Lampeter, SA40 PQL Tel: 01570 480090.
NEWS January 2016
THE ABOVE STATUS REMAINS THE SAME.
If anyone has any questions about any of the above, please contact us and we will be very pleased to discuss your particular problem/query. We can be e-mailed on firstname.lastname@example.org or phone us on 01570 480090. Our office is open between 10am & 4pm Monday to Friday.
OWNERS LEGAL RESPONSIBILITIES REGARDING HORSE PASSPORTS.
All horses and ponies (and other forms of equidae) need to have a passport. Owners of foals need to by law obtain a passport for it on or before 31st December of the year of its birth, or by six months after its birth, whichever is later. Owners of older horses who have yet to apply for a horse passport should do so immediately as you are breaking the law and you could be fined up to £5,000.
It is the responsibility of the horse owner to obtain a passport.
Owners who have not applied for a passport for their horse within the timescales outlined above are committing an offence under the Horse Passports Regulations 2009. You should apply for a passport without delay.
Microchipping of foals and adult horses not previously identified is a mandatory requirement before a passport can be issued.
Please note that if you apply for a passport after the timelines outlined above, Part 2 of Section IX will be completed by the issuing body before the passport is issued, irreversibly excluding the equine from the human food chain.
Remember, failure to correctly identify all equines under the new rules could lead to a fine of up to £5000. This applies to equines whatever their status. Even if they are aged and will never leave their field, they still need a passport.
YOU SHOULD ALWAYS HAVE YOUR HORSE'S PASSPORT AVAILABLE - WITH THE FOLLOWING EXCEPTIONS:
• Stabled or on pasture and the passport can be produced without delay.
• Moved temporarily on foot in the vicinity of the holding and the passport can be produced within 3 hours. This includes being ridden or driven.
• Moved on foot between summer and winter grazing.
• Unweaned and accompanied by their dam or foster mare.
• Participation in training ora test at an equestrian competition which requires the equine to leave the event for a limited period of time.
• Moved under emergency conditions. This includes transportation.
Owners or keepers with primary responsibility for care of the horse must ensure any horse they look after is correctly identified
If a passport is not available or the equine's food status is not known to the vet - certain veterinary medicines may not be administered or prescribed.
The ‘keeper' means a person who is not the owner of a horse but is appointed by the owner to have day-to-day charge of that horse. Keepers with primary responsibility for the horse's day-to-day welfare should satisfy themselves that all the horses under their care have been correctly identified before agreeing to keep them. It is an offence to keep a horse without a passport.
CHANGE OF OWNERSHIP (TRANSFER)
Changes of ownership or change of permanent address of owner must be notified to the organisation that has issued the passport. The passport-issuing organisation (PIO) may require that the passport be returned for updating. You must inform the PIO of change of ownership/change of address within 30 days. It is a finable offence not to update your equine's details within the required timescale.
DEATH OF AN EQUINE
Upon the death of the animal you must return the passport to the issuing body within 30 days. We are required by law to invalidate the passport (and, if a microchip was implanted, the microchip number). You may however request that we return it once we have finished with it.
We, as an Official Passport Issuing Authority, are obliged to pass certain information contained in Official Passports to the National Equine Database. This is a Government requirement and is mandatory. The information laid out below provides you with an overview of these requirements and their connection with the Data Protection Act.
If you have any concerns regarding this requirement, please contact us by telephone on
01570 480090 or by e-mail.... email@example.com or firstname.lastname@example.org
The Data Protection Act 1998
It is required under data protection legislation to advise individuals about the processing of personal information i.e. why this information is being collected, how this information will be used and the circumstances in which it will be disclosed. Information supplied in connection with your [ application/registration/competition entry ] will be passed by this [ organisation / society ] to the National Equine Database which will be in operation by 2016.
There is a mandatory requirement that some horse passport based information about horse and owner must be passed to the National Equine Database by Passport Issuing Organisations. The information required is likely to be: - Passport Identification Number, names of horse, date of registration, date or year of birth, date or year of death, breed, sex, colour, owner details (title; first Name; last Name; address; postcode), country of birth, date of passport issue. If available other information to aid identification such as BHD number, internal organisation reference number, microchip number & keeper details should also be passed to the database (see Annex A). This information is being collected in order to provide a source of data that supports Defra's veterinary disease control and surveillance activities. The information will also enable Defra to carry out its responsibilities regarding the implementation of the horse passport requirement. It will also facilitate strategic planning within the equine sector, assist in tracing the owners of straying, lost or stolen horses and reduce malpractice in the sale of horses and ponies. Defra will be the data controller for mandatory information. The data collected for this purpose will be adequate, relevant and not excessive for the above purposes.
The horse passport based information provided may, in future, be used for research purposes or statistical analysis. Your personal data may be shared, if necessary, within the Defra family, other Central Government Departments, Non-Departmental Public Bodies and Local Authorities. Your personal details [i.e. name and address of horse owner] will be treated as confidential at all times and all data supplied will be kept secure
In limited circumstances, Defra or its agents may be required to release information, including personal data and commercial information, on request under the Environmental Information Regulations, the Code of Practice on Access to Government Information or the Freedom of Information Act 2000. However, neither Defra nor its agents will permit any unwarranted breach of confidentiality nor will we act in contravention of our obligations under the Data Protection Act 1998 . Defra or its appointed agents may use the name, address and other details on your application / entry form to contact you in connection with occasional customer research aimed at improving the services that Defra provides to you.
Passports Complaints Procedure
It is the policy of the Lipizzaner National Stud-Book Association of Great Britain that any complaints (specifically concerning Passports) are dealt with in the following manner:
i) That written acknowledgement of receipt of the complaint or appeal will be provided by return;
ii) Written confirmation to be provided within 15 days of how the complaint is to be dealt with;
iii) Written confirmation of the outcome, including any procedures to appeal that outcome.
PASSPORT CHANGES - 2014:
1st Feb 2014:
Changes to the storage of data and how passports are issued by PIOs, guidance for horse owners, business continuity and activity requirements - HOW THIS WILL AFFECT YOU - breaches of the Passport Regulations must be reported by PIOs to the Local Authorities. Guidance for applicants have been added to our website.
PASSPORT CHANGES - 2016
PLEASE BE AWARE THAT AS FROM 1ST JANUARY 2016, HORSE PASSPORT LEGISLATION CHANGES. FOR THIS REASON, WE CANNOT PROCESS 'OLD STYLE' NEW PASSPORT APPLICATIONS AFTER 31ST DECEMBER 2015. AS FROM 1ST JANUARY 2016, VETERINARY SURGEONS MUST COMPLETE A FULL SILHOUETTE ON NEW STYLE FORMS WHICH CAN BE OBTAINED FROM THE OFFICE. ANY OLD STYLE FORM RECEIVED AFTER 1ST JANUARY 2016 CANNOT BE PROCESSED.
WITH IMMEDIATE EFFECT, IF YOU ARE APPLYING FOR A NEW (as opposed to Gypsy Cob Society passport for refurbishment) PASSPORT FOR YOUR HORSE, PLEASE CONTACT THE OFFICE FOR GUIDANCE.
Anyone who has the 'old style' forms, either paper or electronic, is advised to dispose of them as we cannot accept them for processing afer 1st January 2016. Please apply to the office for new forms which must be fully completed by your veterinary surgeon and he/she must complete the silhouette in full. You may complete the silhouette yourself prior to your vet's visit but he/she MUST check it and if satisfied with the standard he she must sign and stamp it accordingly. All writing must be easy to read as we are required to re-type it for inclusion the the new passport.
In general this does not apply to GCS passports for refurbishment unless there is a valid reason for us requesting a new silhouette.
Breaches of the Passport regulations
Any offence under or breach of the Regulations must be reported by ourselves to the horse passports enforcement authority. Upon receipt of information the enforcement authority will record it and assess whether enforcement action is appropriate.
The information will, if necessary, be passed to the enforcement authority for the area in which the offence may have taken place. Follow up action by enforcement authorities will be in line with the individual enforcement authority's policy.
By Law we have to report the following:
i) Where a passport is applied for outside of the statutory time limit (6 months of birth or before 31 December in the year of birth, whichever is the later) – Equine details and owner details should be supplied via telephone/email or post.
ii) Where a passport is applied for when one already exists for that animal – A copy/scan of the application form is supplied via email or post.
iii) Failure of a new owner to update owner details within a maximum of 90 days – Equine details and owner details is supplied via telephone/email or post.
iv) Signs of unofficial changes to passport details, tampering or fraud will be discussed with the enforcement authority for that territory.
v) Where a rump sticker is issued and the equine it is applied to is not slaughtered or issued with a passport within 30 days. Note that rump stickers may only be issued to specific animals as outlined in the horse passport regulations.
vi) Where a rump stickered equine has been slaughtered more than 7 days after the date on the rump sticker.
Further information can be viewed at www.lipizzanerhorse.co.uk